Having the best HR software for small business is a blessing. But why do small businesses need HR software? Because it reduces tasks, saves time, and manages everything in your business like a hundred well-trained administrators. You can record employee attendance, schedule tasks, monitor their work & payrolls, get reports, create plans, and many more in just a few clicks on the interface.
There are signs that will indicate that your small business needs an HR software solution. And while choosing the right HR software you should consider essential aspects. Throughout the article, we will guide you to choose the best HR system with the overview of the top 5 HR softwares for small business in Bangladesh.
Let’s take a short glance at the following chart to get some initial ideas about the software. All 5 tools have the best HR packages for small businesses based on their features.
| SL | Name | Key Features | Pricing |
|---|---|---|---|
| 1 |
| ||
| 2 |
| ||
| 3 |
| One-Time Payment: $2,000 | |
| 4 |
| Custom Pricing | |
| 5 |
| Custom Pricing |
Why Do Small Businesses Need HR Software?
Having HR software may cost some extra money, but it will assist with efficient employee and HR management, ensure compliance with labor laws, and provide data-driven decision-making. See the most valuable aspects that HR software impacts:
Efficiency and Productivity
Any HR software takes care of repetitive tasks such as payroll, or attendance. It saves time for the company and reduces administrative workload. Management can utilize this time for something productive.
Furthermore, Manual HR tasks often take up a lot of time and can be very boring. HR software speeds up these tasks, so they get done faster and with less effort. Since all the tasks get done software-based, it reduces the risks of errors.
Improved Employee Management
HR software centralizes the record of the employee and provides feedback. It helps management to understand their employees and specify them properly. Thus it results in engaging communication between the management and staff. Ultimately, the process helps a company avoid miscommunication and poor organization.
Regulatory Compliance
HR software reduces the risk of costly mistakes. It tracks employee work hours, manages leave requests, and keeps accurate records of all of these. Hence, it minimizes human errors and saves employees from fines and penalties.
It is difficult for you to manually keep track of the labor laws. The HR software always informs you about that so you can adapt your policies and avoid any potential legal issues. It also protects small businesses from potential fines. As a result, you can keep your peace of mind and ensure the HR practices in your firm are compliant with the law.
Data-Driven Decisions
HR software provides useful analytics and reports. The reports give valuable information about different parts of the management. Following these insights, an organization can make data-driven decisions to improve its HR strategies. Without the software, your organization could miss out on these insights and lead to uninformed decisions.
Overview of the Top 5 HR Tools for Small Businesses in Bangladesh
HR software not only manages SMEs but also helps to grow them larger. Yet, be well aware of their pricing, because different providers charge different prices for the tools. Some of them also cost a one-time charge of a significant amount, that you may not need.
1. PiHR
PiHR is the best cloud based HR software for small businesses. The software focuses on core HR management solutions. It provides employee management, task management, payroll management, expense management, tax management features, all in one platform. With PiHR, the payroll processing needs just 3 seconds along with customized salary certificates. Also, the software takes care of loan applications and adjustments. You can get some template formats for bank payment as well.
Its task management feature creates the task details, assigns tasks to employees, and reports the real-time data to the project managers. PiHR has all the features for continuous monitoring of project progress. Its advanced security system protects a business from unauthorized access and data breaches. Also, the PiHR mobile app gives easy access to employees and HR managers can monitor real time employee activities from anywhere and anytime.
The pricing strategies of PiHR make the software stand alone among all the HR & payroll software. With the comprehensive HR packages for small businesses, PiHR is the one-stop-solution. By using PiHR, HR managers have less work to do, and employees remain satisfied as they get paid accurately on time.
Pros
- Payroll in 3 seconds.
- User-friendly interface and customizable dashboard.
- Face recognition option.
- Offers customized salary certificates.
- Provides payslip.
- Allows loan application and adjustment.
- Automatic tax calculation.
- Advanced security measures.
- Full coverage training for system operations.
Cons
- Sometimes, the software update may stop the working process.
Pricing
PiHR offers four different packages to choose the best suited for your business.
- The tiny package costs 2500 BDT per month.
- The small package costs 4000 BDT per month.
- The mid package costs 6000 BDT per month.
- The large package requires contacting the seller for the pricing.
[Note: All the packages exclude VAT and tax.]
Any small business of 2 to 100 employees can opt for these packages according to the size of their team.
Contact PiHR sales team for any queries: +88017 1342 8432
Apploye has some powerful features with a user-friendly interface. You can track employee work hours and monitor their real time activities. The software provides an overview of task management, attendance, project tracking, or detailed reporting, and thus lets you easily understand the team’s performance and the areas of improvement.
The software has strong monitoring features such as keystroke logging, screenshot captures, etc, through which you can detect any issues regarding productivity, time theft, or unauthorized absences. Regardless of the size of a business, the software makes it easy to handle the employee.
Apploye is available as a mobile app as well. Hence, you can control your employees from wherever you are. With just one click, you can approve or deny their working schedule, monitor activities, and permit payrolls.
Pros
- Provides accurate working hour reports.
- User-friendly interface.
- Detailed reporting system.
- Incorporates with other tools and software.
- Affordable pricing for all sizes of businesses without compromising essential features.
Cons
- Limited advanced features.
- Relies heavily on the internet connection.
Pricing
Apploye offers two packages.
- The standard package costs 2.5 USD per month.
- Elite package charges 3.5 USD per month.
Both these packages provide 10 days of free trials if you want.
3. Lines Pay
Lines Pay gathers all the data, records, and reports of a business firm in one place. It’s a stress-free solution for all those businesses with complex structures. The software manages everything in a single system from recruiting, training and recording activities to providing payrolls. None of the actions you would take manually if your business runs on this software.
Hiring employees is no more troublesome with this software. You can schedule interviews, create job posts, or screen resumes, all in one place. It’s able to detect the best applicant for your company and create the best workflow. Since it consolidates employee records, you can easily get access to your employee data and foster better teamwork. The app has the capability of analyzing the reports and providing time to time and date of any action taken by the firm.
Pros
- Wide coverage in one system.
- Provides real-time transaction view.
- Reduce system errors quietly.
- Develop recruitment procedures online and offline.
- Combine old or existing loans with future payroll procedures quite easily.
Cons
- High implementation cost for startups.
- Limited customization options.
Pricing
Line Pay has a one-time installation price of 2000 USD.
4. Jibika Plexus
Jibika Plexus manages employee’s work, salaries, and everything in between. The software keeps updating regularly and allows access through your smartphone or tab. So, if you are not even on your office desktop, you can still keep track of the office work through the software.
With the smart face attendance features and adaptable payroll system, Jibika will keep your office workflow smooth. It’s one of the solid HR tools for small businesses that has a huge effect on the growth of your business.
Pros
- Allows unlimited users.
- Setting-based operations reduce the hassle of frequent customization.
- Oracle database provides the highest level of security with fastness.
- Allows notification via email, and SMS with task reminder notices.
- Self-service portal for employees.
Cons
- Has compatibility issues with other software.
- Can be difficult for new users.
Pricing
Jibika Plexus has no fixed price or monthly subscription plan. Contact the seller for custom pricing.
5. PeopleDesk
PeopleDesk is another human resource software for small businesses that needs to grow and require expertise in HR management. It’s a creation of iBOS which has an excellent reputation for providing the best service for 15 long years. The software will literally do everything you require of it regarding HR efficiency.
The good thing about this software is that it can predict the future of your business based on the current data it possesses. From shift management to loan, or tracking to payroll, everything seems a piece of cake with the software. You can reduce costs, and focus on your business by utilizing the app properly.
Pros
- Several management tools from recruitment to payroll processing.
- Allows customization of workflows as per your need.
- Features a self-service portal for employees.
- Maintain real-time reporting.
- Compatible for all sorts of business.
Cons
- New users may require training to use it.
Pricing
PeopleDesk has no fixed price or monthly subscription plan. Contact the seller for custom pricing. Contact the seller for pricing.
When Does Your Small Business Need HR Software?
You’ll know your small business needs an HR software solution when you realize that unproductive tasks are costing your company’s valuable time and impacting its productivity. HR software manages your company’s most valuable resource: the people/ workforce. Also, frequent errors, administrative workload, and difficulty in managing data are clear signs that a firm requires HR software. Consider the following aspects to decide whether your small business needs HR software.
Signs Indicating the Need for HR Software
If you notice recurring mistakes in payroll, compliance, or employee records, it’s time for automated HR solutions to reduce errors in your company. As your business grows the manual HR tasks such as scheduling, leave management, and onboarding seem overwhelming. HR software can streamline these processes and save your time with administrative burden.
Evaluating Current HR Processes
Take a hard look at your current processes. Find out the pain points or inefficiencies that slow down operations or frustrate employees. HR softwares free up valuable time and minimizes errors by automating routine tasks.
Size and Growth of Business
If you plan to expand your small business and add more employees, you must strengthen your HR management processes. HR software helps you grow your business, as it is easily scalable with your business.
Employee Feedback and Satisfaction
Collecting feedback from employees about HR rules and procedures can show where things aren’t working well. Monitoring employee engagement levels and turnover rates can indicate the effectiveness of your HR strategies. HR software increases employee engagement and retention by tracking metrics such as performance reviews, training progress, and career development.
Benchmarking Against Competitors
Understanding how your HR practices hold up against industry standards and competitors is essential. You may fall behind while your competitors are using HR management software to optimize their operations and you’re not. For the benefit of your business, try regular competitor analysis to find out trends and practices.
How to Choose the Right HR Software for Your Small Business?
To select the ideal HR software for your small business you need to assess your HR needs & budget and ensure the following aspects.
- Pricing: Definitely, price is the most vital aspect to look into when choosing the best HRIS software for small business. Not every provider asks for the appropriate price. You have to explore and see the authentic source to get the software at a price you can afford.
- Ease of Use: After ensuring the price, take a look into its usage. Don’t buy any software with a complex interface or system. Be sure that you and your employee can easily handle it without requiring tiresome training.
- Ready-made Integrations: Software with readymade integration should always get top priority from you. Because settling on a software tool and finding those data is so time-consuming and hassling. That’s why, being aware of what it integrates is important while making a purchase.
- Support Channels/Availability: Some software companies only offer email support, while others provide 24/7 phone support. Considering your team’s technical expertise and whether you need the reassurance of round-the-clock support is an important decision.
- Security: HR software stores a significant amount of sensitive employee data. This is why it always becomes a target for hackers and cybercriminals. Therefore, robust security features to withstand such attacks are mandatory for HR software. Do not compromise with it while buying the tool.
Why Should Small Business Owners in Bangladesh Choose Local HR Software Over Global Solutions?
There are several foreign HR solution providers worldwide, such as Zoho, BambooHR, Deel, Rippling, Paycor, etc., offering solutions for small business owners. Small business owners in Bangladesh may find it challenging to consider using them due to misaligned pricing models with their financial constraints. The support from these international providers often clashes with local time zones or languages, causing delays and communication barriers.
Importantly, Bangladesh’s local organizational culture heavily influences HR practices, which global HR solutions frequently fail to effectively address. Local HR software reflects a deep understanding of the domestic corporate culture and regulatory environment.
What Are the Common Pitfalls to Avoid When Using Small Business HR Software?
The common pitfalls to avoid while using small business HR software are lack of employee training, complicated features, poor data security & management, outdated HR processes, etc. Here, we’ve tried to pinpoint the common issues and address some solutions to make things smoother for you.
- Lack of Training: Inadequate training can lead to limited usage of HR software features. After installing the software, you must ensure comprehensive training programs for your employees to maximize the software’s benefits.
- Ignoring Security Features: Not using and updating security measures can put sensitive employee data at risk from cyber threats. Choose software with strong security features and keep it updated.
- Overcomplicating Features: Using too many unnecessary features in the software can make things more complicated. Pick a software solution with features that fits your precise needs.
- Poor Data Management: If you enter data incorrectly, your reports and insights may not be reliable. Set clear rules for managing data to keep it accurate and trustworthy.
- Neglecting Customization: Customize the software settings and workflows to fit your requirements precisely. If you fail to adjust the software to match your business’s specific needs, it can reduce its effectiveness.
- Failing to Review and Update Processes: Small businesses that use HR software should regularly check and improve their HR processes. If they don’t, the software might not work well and show inefficiencies. Monitoring software performance and gathering feedback can enhance its functionality and support the business as it should.
Final Thoughts
Now you’ve learned why your small business needs a HR software solution and when your business needs it. You can opt for any of the software discussed above. Following our guidance on how to choose the right HR software, will definitely help you select the best HR software for small companies. Also, beware of the common pitfalls to avoid while using the HR software and don’t opt for foreign HR solution providers as they don’t align with the HR processes of Bangladeshi SMEs.
