In Bangladesh, resignation is a formal process and it is regulated by the Bangladesh Labour Act 2006. Here, the resignation letter is an official notice from the employee to their employer to end the employment.
The Bangladesh Labour Act 2006 has specific rules for notice period requirements and proper settlement of all entitlements. A professionally written resignation letter helps to comply with these legal requirements and maintain a positive professional relationship with the employer, even after departure.
What Is a Resignation Letter in Bangladesh?
A resignation letter is an official document an employee submits to their employer to formally announce their decision to leave the job. The letter announces the decision of the employee to end employment. In Bangladesh, the Bangladesh Labour Act 2006 governs employment relations.
The law specifies the required notice period and resignation rules for both employers and employees. These rules help the HR team in the final calculation of salary, benefits, leave encashment, gratuity, or compensation as applicable.
How to Write a Resignation Letter?
When you decide to resign from your current job, you need to write a clear and professional resignation letter that complies with both company policies and legal standards. Here is a quick overview to write a resignation letter.
1. Add Your Name, Address, and Date
First, start your resignation letter with your full name, current address, contact information, and the date of submission. If you are working in a larger organization, you should include your employee ID and department to avoid confusion. Moreover, you can add official letterhead if you are in a government or formal position.
2. Address It to the Right Person
Direct the resignation letter to the appropriate recipient in your company. In Bangladesh, it is usually your immediate supervisor, HR Manager, or Managing Director. You can check the company policy or your employment contract in this regard.
3. Write a Clear Subject Line
You have to include a concise subject line that mentions your purpose of the letter. Whether you submit a hard copy or a soft copy of the resignation letter, ensure clarity with the subject.
4. State Your Intention to Resign
Clearly and directly include your resignation statement. You have to write your intention in simple words and try to keep it concise.
5. Mention the Effective Date of Resignation
You have to specify your last working day clearly according to your employment contract and Bangladesh labor law. For instance, in Bangladesh, as a permanent worker you have to submit your resignation letter at least 60 days before.
6. Add a Reason (optional)
Generally, it is recommended not to go into personal details for your decision in a resignation letter. However, if you want, you can add it as it can help offer context. But you have to provide a clear reason, keeping the tone civil and professional.
7. Show Gratitude and Positivity
In the second paragraph, show gratitude and positivity to your employer for the opportunities you have been given during your time with the company. It ensures a positive tone for your remaining time in the organization. This attitude can also influence your experience certificate and reference.
8. Offer Transition Support (if possible)
In the third paragraph, you may state your willingness to provide transition support to make the handover process easier for the company. For instance, you can offer to complete your current projects or perform your other duties if needed.
9. Add a Professional Closing and Signature
At last, conclude your letter with a polite closing. Avoid complaints or negative remarks. Most of the companies in Bangladesh now want a hard copy of the resignation letter. If you are handing over a printed copy of your resignation letter, ensure that you sign it at the bottom.
To write a professional resignation letter, you have to be honest but diplomatic, keeping the explanation concise. Must follow your company’s preferred format for writing a resignation letter and notice period regulations. Clearly specify your last working day and state whether you intend to serve the full notice period or pay in lieu of notice.
Maintaining professionalism in your resignation process also helps avoid misunderstandings related to employee termination. You should also keep a copy of your resignation letter and request a written resignation acceptance letter, as you may need it later for references or employment records.
When Should You Write Your Resignation Letter in English or Bangla?
The language preference of a resignation letter depends on your company culture and the recipient of your resignation letter. For instance, if your employer is a Bangladeshi local organisation and your entire team uses Bengali language for internal communication, writing your resignation letter in Bangla format will be perfectly acceptable.
However, if you work in a workplace such as an export firm, bank, international company, or if the HR documents are maintained in English language, writing your resignation letter in English format will be professional.
Resignation Letter Format Samples in Bangladesh
In Bangladesh, resignation letter formats help you to write your resignation professionally and in compliance with the labor laws. You can ensure proper documentation and hassle-free processing by HR with these formats.
Simple Resignation Letter Format (English)
The following are some simple resignation letter formats in English that can help you formally communicate your decision, following the requirements.
Resignation Letter Format for Personal Reasons
Resignation Letter Format Example #1 (Microsoft Word & Google Doc Supported)
Resignation Letter Format for Higher Study or a New Opportunity
Resignation Letter Format Example #2 (Microsoft Word & Google Doc Supported)
Resignation Letter Format for Relocation or Family Issue
Resignation Letter Format Example #3 (Microsoft Word & Google Doc Supported)
Standard Resignation Letter Format (Bangla)
Some public sector workplaces in Bangladesh prefer employees to submit resignation letters in Bangla. A standard resignation letter in Bangla ensures clarity and maintains professionalism.
Resignation Letter Format Example #4 (Microsoft Word & Google Doc Supported)
Resignation Letter Formats for Different Industries
For example, in sectors like garments or manufacturing, employers may prefer a simple resignation letter in Bangla instead of a detailed or formal format. In contrast, banks and offices often prefer formal English resignation letters.
Garments or Factory Employee Resignation Letter (Bangla)
Resignation Letter Format Example #5 (Microsoft Word & Google Doc Supported)
Resignation Letter Format for Teachers (English)
Resignation Letter Format Example #6 (Microsoft Word & Google Doc Supported)
Resignation Letter Format for Bank Employees (English)
Resignation Letter Format Example #7 (Microsoft Word & Google Doc Supported)
Resignation Letter Format for Merchandiser / Textile Industry (Bangla)
Resignation Letter Format Example #8 (Microsoft Word & Google Doc Supported)
What Are the Rules and Etiquette for Resigning in Bangladesh?
The Bangladesh Labour Act 2006 clearly describes resignation rules and rights to ensure a compliant transition. Moreover, you need to follow proper resignation etiquette to leave a positive impression. For instance, giving notice within an adequate time and maintaining professionalism.
What Is The Standard Notice Period In Bangladesh?
According to Section 27 of the Bangladesh Labour Act, 2006, the standard notice period for resignation is as follows.
- A permanent employee must give 60 days’ prior notice in writing to resign.
- A temporary but monthly rated employee must give 30 days’ prior notice.
- If they are another worker not monthly‑rated, they should give 14 days’ prior notice.
However, if the employee wants to resign from work without the required prior notice, they have to pay the employer the equal amount of wages for that notice period, instead of giving the notice.
Can HR Reject A Resignation Letter?
Once the employee submits a notice of resignation or surrenders salary instead of notice, it is considered that your resignation letter has already been communicated to the employer. The employer does not have the right to withhold the resignation of the employee, as mentioned in the Bangladesh Labour Act, 2006. The only exception is when a disciplinary process against the employee is still pending.
When Is The Best Day To Resign?
There is no specific law under the Labour Act or related legislation that mandates a best day to resign. What matters is complying with the notice-period requirements under Section 27 of the Bangladesh Labour Act and clearly defining your last working day. The law mentions that the employer needs to pay all due amounts to the employee within 30 days after the date of cessation of employment.
Can You Resign By Email?
Yes, you can legally resign by email in Bangladesh. The resignation letter will be acceptable as long as it is in writing and submitted within the required notice periods. In Bangladesh, Email with a PDF attachment is widely accepted in corporate and MNC workplaces.
What Happens After Submitting A Resignation Letter?
After you submit your resignation letter, your employer or HR team will acknowledge it and confirm your last working days. During this time, you are expected to complete all your due tasks. Also, your employer is required to clear all your dues within 30 working days of your last day. At last, the company issues a release letter and an experience certificate after the dues are settled.
How to Ask for a Release Letter, Experience Certificate, and NOC for Job Change?
You can formally request your release letter and experience certificate from HR or your employer after completing your notice period and clearing all dues as professional proof of service and good conduct. You may also need a No Objection Certificate (NOC) for job change or visa processing, so ensure you follow your company’s document request rules and use the correct NOC letter format for employee.
What Are the Common Mistakes to Avoid in a Resignation Letter?
While writing a resignation letter, keep it concise and professional. You should avoid complaints or negative remarks, as they can affect your professional image. Proofread carefully and use the submission method according to your workplace culture. Ensure to submit your resignation letter within the notice period, specifying your last working day clearly.
